Finance Module

Financial Management

Enterprise-grade accounting built for South African businesses. From general ledger to revenue recognition, manage your entire financial operation in one integrated system.

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OPERATIONS
Dashboard
Bank Accounts
Bank Transactions
Bank Reconciliation
AR / AP
Invoices
Payments
Debtors
Creditors
Collections
ACCOUNTING
Chart of Accounts
Journal Entries
General Ledger

Finance Dashboard

Overview of financial operations

Total Receivables
R 448,900
+12% from last month
Total Payables
R 267,450
Due within 30 days
Total Bank Balance
R 3,347,392
Across 4 accounts

Bank Accounts

FNB Business AccountR 1,847,392
Standard Bank SavingsR 650,000
Nedbank Credit LineR 350,000
Investec Call AccountR 500,000

AR Aging Summary

Current
R 234,500
30 Days
R 156,200
60 Days
R 45,800
90+ Days
R 12,400

Recent Invoices

InvoiceCustomerDateAmountStatus
INV-001Acme CorpJan 15R 24,500Paid
INV-002Tech SolutionsJan 14R 18,750Sent
INV-003Global TradeJan 12R 32,100Draft
100%
SARS Compliant
50+
Financial Reports
IFRS
Standards Compliant
Real-time
Financial Visibility

Core Financial Modules

The foundation of your financial operations - GL, AR, AP, and more working together seamlessly.

General Ledger
Complete double-entry accounting with unlimited chart of accounts, journal entries, and period management.
  • Unlimited accounts
  • Journal entries
  • Recurring journals
  • Period close
  • Trial balance
Accounts Receivable
Invoice customers, track payments, manage aging, and automate collection workflows.
  • Customer invoicing
  • Payment receipts
  • Aging reports
  • Credit notes
  • Customer statements
Accounts Payable
Process supplier invoices, manage payments, and maintain accurate vendor balances.
  • Supplier invoices
  • Payment processing
  • Aging analysis
  • Supplier statements
  • Payment reminders
Bank Reconciliation
Import bank statements and auto-match transactions with smart reconciliation rules.
  • Statement import
  • Auto-matching
  • Rule-based matching
  • Reconciliation reports
  • Multi-bank support
Fixed Assets
Track assets, calculate depreciation, and manage the full asset lifecycle.
  • Asset register
  • Multiple depreciation methods
  • Asset disposal
  • Revaluation & impairment
  • Asset reports
Multi-Currency
Handle international transactions with automatic exchange rate updates and revaluation.
  • Multiple currencies
  • Live exchange rates
  • Currency revaluation
  • Forex gains/losses
  • Reporting currency

Cash & Treasury Management

Complete visibility and control over your cash position, payments, and treasury operations.

Cash Management
Centralized view of all cash positions across bank accounts with real-time balances.
  • Cash position dashboard
  • Bank account monitoring
  • Cash flow visibility
  • Multi-bank overview
Petty Cash
Track petty cash funds, disbursements, and replenishments with full audit trail.
  • Multiple petty cash funds
  • Disbursement tracking
  • Replenishment workflow
  • Reconciliation
Payment Runs
Batch multiple supplier payments into efficient payment runs with approval workflows.
  • Batch payments
  • Payment selection
  • Approval routing
  • Bank file generation
Cheque Management
Print cheques, track cheque books, and manage cheque status through to clearing.
  • Cheque printing
  • Cheque book tracking
  • Status management
  • Void & reissue
EFT Payments
Generate EFT files for all major South African banks with NAEDO and DebiCheck support.
  • FNB, ABSA, Nedbank, Standard Bank
  • NAEDO collections
  • DebiCheck mandates
  • Payment status tracking

Collections & Dunning

Automate your debt collection process with dunning workflows, collection case management, and installment plan tracking to improve cash flow.

Dunning Management

Automated dunning letters and escalation workflows to recover outstanding debts.

Collections Workflow

Track collection cases, log activities, and manage promises to pay.

Installment Plans

Set up payment plans for customers and track adherence to agreed schedules.

Payment Approvals & Scheduling

Control payment timing with sophisticated scheduling, approval workflows, and cash forecasting to optimize your working capital.

Payment Scheduling

Schedule payments based on due dates, cash flow, and supplier terms.

Payment Approvals

Multi-level approval workflows with delegation and mobile approval support.

Cash Forecasting

Predict future cash positions based on scheduled payments and expected receipts.

South African Tax Compliance

Built-in compliance with SARS requirements including VAT, withholding tax, IT3 certificates, and positive pay fraud prevention.

Withholding Tax (WHT)
Automatically calculate and track withholding tax on payments to non-residents.
  • WHT rates by country
  • Certificate generation
  • SARS submission
  • Vendor compliance
Positive Pay
Prevent cheque fraud with positive pay files sent to your bank for verification.
  • Positive pay files
  • Exception handling
  • Bank integration
  • Fraud prevention
SARS Submissions
Generate and submit IT3 certificates and other third-party data to SARS.
  • IT3 certificates
  • e@syFile export
  • Submission tracking
  • Compliance dashboard
VAT Management
Track input and output VAT with SARS-compliant VAT201 return generation.
  • VAT tracking
  • VAT201 generation
  • VAT reconciliation
  • Audit support

Advanced Accounting

Enterprise-grade features including dimensions, intercompany, revenue recognition (ASC 606), and lease accounting (IFRS 16).

Dimensions
Track transactions across departments, cost centers, projects, and custom dimensions.
  • Unlimited dimensions
  • Mandatory dimensions
  • Dimension hierarchies
  • Cross-dimension reporting
Budgeting
Create budgets, track variance, and manage budget versions and scenarios.
  • Budget creation
  • Variance analysis
  • Budget vs actual
  • Rolling forecasts
Intercompany
Manage transactions between related entities with automatic elimination entries.
  • IC transactions
  • Auto-matching
  • Elimination journals
  • IC reconciliation
Revenue Recognition
ASC 606 / IFRS 15 compliant revenue recognition with contract management.
  • Performance obligations
  • Revenue schedules
  • Contract management
  • Deferred revenue
Lease Accounting (IFRS 16)
Manage lease liabilities and right-of-use assets per IFRS 16 requirements.
  • Lease contracts
  • ROU asset calculation
  • Liability amortization
  • Lease modifications
Fixed Asset Categories
Define asset categories with specific depreciation methods and useful lives.
  • Category setup
  • Depreciation rules
  • Tax vs book
  • Asset reports

Complete Feature List

Complete double-entry bookkeeping
Unlimited chart of accounts
Multi-company consolidation
Dimension-based reporting
Budget tracking & variance
Cash flow forecasting
Inter-company transactions
Audit trail on all entries
SARS VAT compliance
Withholding tax (WHT)
Bank feeds integration
Automated payment runs
Dunning & collections
Payment approval workflows
EFT file generation
Positive pay support
IT3 certificate generation
Revenue recognition (ASC 606)
Lease accounting (IFRS 16)
Petty cash management

Financial Reporting

Generate the reports you need with a few clicks. Export to Excel, PDF, or schedule for automatic delivery.

Income Statement

P&L by period, department, or cost center

Balance Sheet

Financial position with comparative periods

Cash Flow Statement

Direct & indirect method support

Trial Balance

Opening, movement, and closing balances

AR Aging Report

Customer debt analysis by aging bucket

AP Aging Report

Supplier liability by payment terms

VAT Return

SARS-compliant VAT201 generation

Bank Reconciliation

Outstanding items and matched transactions

Budget vs Actual

Variance analysis by dimension

Cash Forecast

Projected cash position

Fixed Asset Register

Complete asset listing with depreciation

Intercompany Balances

IC positions and eliminations

Seamlessly Integrated

Finance connects with every module in Khula ERP

Sales

Invoices flow directly to AR

Purchasing

Supplier invoices to AP

Inventory

Stock valuations sync

HR & Payroll

Payroll journals auto-post

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